Storage for Employees and Students and Their Use
If you need to store research data within a project in the data repository (e.g., Open Access articles or if you need a DOI), please proceed to the UVIS website.
Data Categorization:
-
find here (in Czech)
Data Types:
- Files and Documents
- Photos and Videos
- Databases
- Archiving and Infrequently Used Data
- Backups
Maximum File Size:
Defined as the size of files you can upload, does not indicate the storage space available.
- Small Files: Small files typically have sizes in the range of kilobytes to a few megabytes. Examples include text documents, presentations, or small images.
- Medium-sized Files: Medium-sized files typically range from a few megabytes to tens of gigabytes. Examples include videos in standard resolution, extensive documents with images, or large data tables.
- Large Files: Large files usually have sizes in the range of tens of gigabytes to terabytes. Examples include high-resolution videos, extensive datasets, or disk images.
- Very Large Files: Very large files represent extremely voluminous data, reaching sizes of terabytes to petabytes. Examples include extensive datasets from scientific experiments, high-resolution video recordings, or genetic sequences.
Network Drives (Internal)
Cloud Solutions (Contractual)
Cloud Solutions (External) - NOT RECOMMENDED
Physical Storage
Data Category:
PUBLIC DATA.
For
other types, we strongly recommend
encryption.
Data Types: Archiving and infrequently used data,
backups.
Maximum File Size: Large
files.
Storage Capacity: Depends on the purchased medium.
Description and Recommendations: For storing "live" data
(=
continuously updated) NOT RECOMMENDED.
They can be used for (off-line) secondary storage of backup copies of data,
which
are primarily stored elsewhere. Easily susceptible to physical
damage and
wear, they have a limited lifespan.
Data Sharing: It is difficult to share data with others
- possible
only "hand to hand". Therefore, we recommend using
network or cloud storage
of the university instead.
Backup: Responsibility lies with the user. It is
advisable to have
data backed up in another location as well.
Sensitive Data: Do not store sensitive data.
Data Category: PUBLIC,
INTERNAL, DISCRETE and
SENSITIVE
DATA.
Data Types: Files and documents, databases.
Maximum File Size: Large files.
Storage Capacity: The size of the storage depends on the
financial
possibilities of the research/project.
Description and Recommendations: The network disk
server
(in case the entire server) is physically located where you request (at OIT
or
faculty). Storage can also be provided in the form of virtual space
on already existing units. DIT provides
professional consultations before acquisition, where your
requirements and funding are discussed. OIT can either directly manage
the server disks or
train a selected employee to manage them.
This is an DIT service, so
this solution is paid!
Acquiring and operating your own server is expensive to
manage.
We recommend
therefore using
DIT services.
Usage Conditions: Official request and its approval
after
consultation. In the case of your own server (as a last resort), the space
for
placing the server must meet the manufacturer's technical parameters.
Data Sharing: Access to persons (even outside the university) is
defined during consultation, set up by OIT.
Backup: Arranged by DIT, unless otherwise agreed.
Sensitive Data: If only connected to the MENDELU network,
increased security
is not needed even
for
sensitive data.
Instructions and Contact:
- Use DIT services: Official request to OIT and request through Helpdesk.
- Remote connection: Through VPN (more information during consultation with DIT).
Network Drives (internal)
Data Categories:
PUBLIC,
INTERNAL
DATA.
Data Types: Files and documents
Maximum File Size: Medium-sized
files
Storage Capacity: depends on the role (see below)
|
Role Employees (active user) Doctoral students (active user) Students (active user) Other users |
Capacity 30 GiB 10 GiB 5 GiB 20 MiB |
Description and Recommendations: Personal disk for university staff and students. It allows connecting one central disk from the university space or remotely for centralized file and document storage. It also includes a public html folder (personal websites). We recommend creating structured folders and directories for organizing this data.
Usage Conditions: UIS account.
Data Sharing: Within the university, access to data can be set for other staff/students. Access to people outside the university is not possible.
Backup: 3 times a week; IT Department.
Sensitive Data: MENDELU Disk is accessible to everyone within the internal MENDELU network for reading; therefore, we recommend NOT STORING sensitive data.
Instructions and Contact:
- Users can find detailed quota settings for their account in UIS in the section Account Management
- Connecting the disk (in CZ)
- Remote access: via VPN, or WinSCP (download, install and run the WinSCP program)
- Creating personal websites (in CZ) .
Data Categories:
PUBLIC and
INTERNAL
DATA.
Data Types: Files and documents
Maximum File Size: Medium to large
files.
Storage Capacity: Storage size is based on agreement with IT Department.
Description and Recommendations: Data storage for project pages.
Usage Conditions: A request to the IT Department to create project pages.
Data Sharing: Access for people outside the university can be set according to individual needs based on a request to the IT Department.
Backup: 4 times a week; IT Department.
Instructions and Contact:
-
When requesting infrastructure for a project and creating new project pages:
Infrastructure request
and
site operation request.
- A request to create a project website within the university domain (projectName.mendelu.cz) is submitted by the respective project or conference guarantor for approval by the rector or bursar. It is then forwarded to the Chancellery for comments. Implementation is carried out by the university webmaster.
- Directive 2/2013 for publishing and sending information electronically within the computer network environment of Mendel University in Brno and the Internet
- Information about project pages (in CZ): http://webhost.mendelu.cz/.
- Access to the data storage of existing project pages: Data storage pages.
- Remote access: VPN, WinSCP (use the address in the format fix.mendelu.cz instead of the address in the instructions).
- Setting access restrictions: UIS -> Science Research -> Researcher’s Notebook -> project -> the manager here can adjust project members and their permissions.
- Requesting resources (size increase): UIS -> Science Research -> Researcher’s Notebook -> project -> Resource -> submit request.
Data Categories:
PUBLIC,
INTERNAL,
CONFIDENTIAL
and SENSITIVE
DATA.
Data Types: Files and documents
Maximum File Size: Small files.
Maximum 20 MB per
attachment.
Storage Capacity: Storage size can be agreed with the IT Department.
Description and Recommendations: Server with public and non-public folders in the Document Server in UIS. For small files.
Usage Conditions: Request to the IT Department to create a folder (under a department) in the Document Server in UIS and to assign rights to this folder. UIS account, rights to add files, training in UIS.
Data Sharing: Recommended only for MENDELU users.
Backup: Provided by the IT Department as part of the UIS backup.
Sensitive Data: Yes, the server is intended for storing sensitive data.
Instructions and Contact:
- Request to OIT via Helpdesk.
- Guide to adding a document: UIS -> Personal management -> Document server -> folder -> at the bottom Adding document. Suitable for text documents, presentations, and images.
Cloud Solution (Contractual)
Note: As of 1.9.2024, M365 service quotas are changing. What this means for you can be found here.
Data Categories: PUBLIC,
INTERNAL, DISCREET and
SENSITIVE
DATA.
Data Types: Files and documents, photos and
videos,
archiving, and rarely used data.
Maximum file size: Large files.
Maximum 250 GB/file; archive size
20 GB.
Storage capacity: 1 TB per user (cannot be
increased).
Description and recommendations: O365 service users have
access to OneDrive for Business cloud storage.
We recommend
encrypting sensitive data encrypt.
Terms of use: Work/School O365 email within
MENDELU.
Data sharing: Specific
files or folders can be shared with anyone via links. The level of
permission
(access) can be set for the link.
Backup: Microsoft
Sensitive data: Yes, but
encrypt.
Guides and contact:
Data Categories:
PUBLIC,
INTERNAL, DISCREET and
SENSITIVE
DATA.
Data Types: Files and documents, photos and
videos,
archiving, and rarely used data.
Maximum file size: Large
files.
Storage capacity: Due to the reduction in capacities
by Microsoft, the capacity of teams in SharePoint will also be reduced.
The exact
capacity will be updated.
Description and recommendations: SharePoint Online service
provides an
integrated location where employees can collaborate with
other team members.
NOT SUITABLE
for personal data such as movies, series, etc.
We recommend
encrypting sensitive data encrypt.
Terms of use: Request to OIT,
work/school O365 email
within MENDELU.
Data sharing: Specific
files or folders can be shared with anyone via links.
The level of permission (access) can be set for the link. The administrator
sets access for specific individuals.
Backup: Microsoft
Sensitive data: Yes, but
encrypt.
Guides and contact:
Data Categories:
PUBLIC,
INTERNAL,
DISCREET and
SENSITIVE
DATA.
Data Types: Files and documents, photos and
videos,
archiving, and rarely used data.
Maximum file size: Large
files.
Storage capacity: 100 GB per user.
Description and recommendations: The ownCloud service is intended
for
individual users. It allows data to be automatically synchronized between
various computers and mobile devices of the user. Data is also
accessible via a web interface. Data is stored within the
CESNET e-infrastructure in the Czech Republic.
Terms of use: For students and employees
of MENDELU
(=organization connected to the CESNET e-infrastructure). An account
of an organization
involved in the eduID.cz identity federation (i.e., an account in UIS).
Data sharing: Data can be shared with
users, groups, or the public via links.
Backup: CESNET
Sensitive data: Yes, but
encrypt.
Guides and contact:
- Guide: https://www.cesnet.cz/en/services/data-storage-3/owncloud-16
- The service is accessible via a web interface after authentication through the eduID.cz identity federation (login to UIS).
- You can upload files via the web interface for a maximum duration of 4 hours. If you upload files via the desktop client, this restriction does not apply.
- Terms of use: here (in CZ) .
Data Categories:
PUBLIC,
INTERNAL,
DISCREET and
SENSITIVE
DATA.
Data Types: Files and documents, photos and
videos,
archiving, and rarely used data.
Maximum file size: Large
files.
Storage capacity: 500 GB per file.
Description and recommendations: FileSender is a web service
for
one-time transfer (temporary storage) of large files provided by the CESNET association. File storage is
maximum for one month, then it is automatically deleted!
A shorter deletion period can be set.
Terms of use: For students and employees
of MENDELU
(=organization connected to the CESNET e-infrastructure). An account
of an organization
involved in the eduID.cz identity federation (i.e., an account in UIS).
Data sharing: Via link.
Backup: CESNET
Sensitive data: Sensitive data can be transferred,
encryption is recommended
encrypt.
Guides and contact:
- The service is accessible via a web interface after authentication through the eduID.cz identity federation.
- Recipients receive a link to download the file via email.
- If you need to receive a file from someone who does not have an identity in the federation, you can create an upload invitation in FileSender after logging in. The other person will receive a web link to upload the file. You will then receive an email with a link to download the file.
- Terms of use: here (in CZ) .
Cloud Solution (External) - NOT RECOMMENDED
Data Categories:
PUBLIC
Maximum file size: Large
files.
Storage capacity: Basic 15 GB/account (= for
your
emails, documents, photos).
Description and recommendations: Solution for research data
NOT RECOMMENDED, as data is provided
to a third party upon upload. Private storage and sharing space that does not have a contract with MENDELU. In case of data misuse, the university cannot assist you.
Terms of use: Google account.
Data sharing: Via link.
Backup: Google
Sensitive data: Do not store sensitive
data here.
Guides and contact:
- Guide and contact: Here.
Google Drive Terms of Service - Excerpt
...If you upload, submit, store or receive content to or through Google Drive, you give Google (and those we work with) a worldwide license to use, host, store, reproduce, modify, create derivative works (such as those resulting from translations, adaptations, or other changes we make so that your content works better with our services), communicate, publish, publicly perform, display, and distribute such content. The rights you grant in this license are for the limited purpose of operating, promoting, and improving our services, and to develop new ones. This license continues even if you stop using our services, unless you delete your content. Make sure you have the necessary rights to grant us this license for any content that you submit to Google Drive...
Full text here: https://www.google.com/intl/en/drive/terms-of-service/archived/